Amplify Insight Rentals — Platform Features

Amplify Insight Rentals — Command Center Dashboard

Command Center — real-time fleet metrics, quick actions, and system status at a glance

Core Feature

Fleet Management

Comprehensive vehicle lifecycle management — from onboarding a new car to tracking availability, mileage, damage, and media across your entire fleet.

Fleet inventory — searchable table with category filters, daily rate, and per-vehicle status controls

Vehicle Profiles

Rich per-vehicle records covering every spec your ops team and customers need.

Name, category, daily price, power, acceleration, top speed
VIN, current odometer & daily mileage allowance
Featured image + unlimited ordered gallery
Features list, existing damage log, deposit amount

Media Management

Upload and manage vehicle imagery with cloud storage via Vercel Blob.

Hero / featured image per vehicle
Ordered multi-image gallery with sort control
Globally edge-cached — always fast
Admin image replacement and management

Availability Control

Per-vehicle calendar blocking so your public booking widget is always accurate.

Block date ranges per vehicle (maintenance, holds)
Auto-block from confirmed bookings
Public blocked-dates API for calendar UIs
HQ Calendar ID for external system sync

SEO Configuration

Built-in SEO fields on every vehicle so your fleet pages rank without a separate CMS plugin.

Meta title & meta description per vehicle
Focus keyword tracking
SEO-friendly auto-generated URL slugs

Damage Tracking

Pre-existing damage documentation stored on the vehicle profile to protect against disputes.

Structured damage description log
Damage photo gallery per vehicle
Displayed to customers pre-booking for transparency

Inventory Control

Keep fleet ops tight with mileage tracking and visibility toggles.

Current odometer — updated per rental
Configurable mileage allowance per day
Active / inactive toggle per vehicle
Per-tenant data isolation by architecture

Vehicle edit — basic info and specifications

Vehicle edit — SEO settings, insurance and deposit

Basic info, specifications & inventory fields SEO settings, insurance toggle & deposit configuration

Vehicle edit — features, gallery and existing damage tracking

Feature tags, ordered gallery management, and pre-existing damage documentation

Core Feature

Bookings & Reservations

End-to-end booking lifecycle — from customer submission through active rental to completion, with full audit trail, document management, and team collaboration tools.

Bookings list — table view with status and payment columns

Bookings table — sortable by date, filterable by status and payment, with inline actions

Booking Creation

Two pathways, one unified dashboard

Website bookings arrive through the public API and require full documentation. Backoffice bookings can be created manually by your team for phone-in or walk-in customers — without the document gate.

Public API booking with license & insurance doc requirement
Manual backoffice entry — bypass document gate
Block vehicle dates without customer info (BACKOFFICE block)
Auto customer lookup or creation at booking time
Pickup date + explicit time flag, return date tracking

Manual booking form — create backoffice entries or block availability windows

Booking Status Lifecycle

Every booking moves through a defined state machine your team manages in real time.

PendingConfirmedIn ProgressCompletedCancelled

Booking detail — status management, booking and customer information

Booking detail — vehicle info, payment, documents and contract upload

Status controls, booking dates, customer info Vehicle info, payment breakdown, uploaded documents & contracts

Audit Trail

Every change is logged — who made it, when, and what changed.

Field-level change tracking (old → new values)
User attribution on every entry
Free-text staff notes per booking

Rental Image Gallery

Document vehicle condition at pickup and return with an ordered image gallery per booking.

Before / after rental picture sections
Image type categorization (pickup, return, damage)
Uploader + timestamp tracking

Mileage Tracking

Track start and end odometer per rental to enforce daily limits.

Start mileage snapshot at pickup
End mileage recorded at return
Miles driven automatically calculated

Document Uploads

Customers submit license and insurance documents as part of the booking flow.

Selfie with license, front & back scan
Optional insurance card & declarations
Admin manual contract upload
Vercel Blob storage with URL tracking

Customer Status Tracking

Customers can check booking status without logging in — just the booking ID.

Public status endpoint (no auth required)
Real-time updates as you manage the booking
Payment status visibility

Fleet Calendar View

Visualize all bookings across the entire fleet on a weekly timeline.

Per-vehicle row — cross-fleet at a glance
Pickup and return events color-coded
Confirmed vs. backoffice distinction
Click any event to open booking detail

Booking detail — before/after pictures, booking log and activity log

Before & after rental pictures, booking log, and full activity audit trail

Fleet calendar — weekly timeline showing every vehicle's pickup and return schedule

Revenue Ops

Pricing & Discounts

Flexible discount engine with percentage and fixed-amount codes, eligibility rules, time-limited promotions, and per-vehicle or fleet-wide applicability.

Snapshot-Based Billing

Rates locked at booking time — no retroactive surprises

When a booking is created, the daily rate, discount, tax rate, and insurance amount are snapshotted. Changing your pricing configuration never affects historical bookings.

Daily rate snapshot from vehicle at booking time
Subtotal, tax, discount, delivery fee, insurance — all stored
Remaining balance = total − deposit paid
Percentage or fixed-amount discount types
Minimum rental days & date range eligibility per code

Lamborghini Huracán EVO (3 days)$4,497.00

Premium Insurance (3 days)$375.00

Airport Delivery$150.00

Florida Sales Tax (7%)$314.79

WEEKLY15 discount (−15%)−$674.55

Total$4,662.24

Discount manager — filter by vehicle or status, see type, value, minimum days, validity period, and active state

Create discount — configure code name, type, percentage or amount, eligibility rules, and date range in a single modal

Revenue Ops

Tax Configuration

Define named tax configurations per tenant with high-precision rates. Tax amounts are snapshotted at booking creation and never retroactively affected by configuration changes.

Active tax configs — rate displayed with toggle and edit controls Create tax config — name, rate, and optional description

Operations

Insurance & Delivery Options

Offer tiered insurance packages and flexible delivery locations — all priced, tracked, and snapshotted into every booking at creation time.

Insurance tiers — Basic, Standard, and Premium coverage with daily rates and minimum day requirements

Delivery options — pickup, airport, hotel, custom address

Delivery options — Office Pickup (free), Airport ($150), Hotel ($100), and Home Address (contact for quote with zipcode requirement)

Revenue

Multi-Gateway Payments

Connect to the payment processor your business already uses — or switch anytime. All major gateways supported out of the box, with split deposit + final payment tracking.

STR

Stripe

Session ID · Payment Intent

SQR

Square

Checkout ID · Order · Payment ID

AUTH

Authorize.net

Transaction ID tracking

SHO

Shopify

Order ID · Checkout URL

Payment Status Lifecycle

Deposit and final payment tracked independently — clear state machine for your ops team.

UnpaidPendingPaidPartialFailedRefunded

Compliance

Contracts & E-Signing

Send, track, and store legally binding rental agreements directly from the booking record — powered by Dropbox Sign with a complete lifecycle audit trail.

Contract Dispatch

Send contracts to customers with one click directly from the booking view.

Template-based generation via Dropbox Sign
Customer signer name + email
Tenant co-signer support
One active contract enforced per booking

Contract Lifecycle

Track every stage from queued to fully signed with automated webhook updates.

Queued → Sent → Viewed → Signed
Decline: customer reason captured
Void, Expire, Cancel with reason logging
Idempotent webhook processing

Document Storage

Signed PDFs stored in Vercel Blob and accessible at any time from the booking record.

Signed PDF URL stored in cloud
Admin download endpoint
Manual contract upload for offline agreements

Full Timestamp Audit Trail

All contract timestamps stored: sent_at, viewed_at, signed_at, declined_at, voided_at, expired_at. Complete paper trail for every agreement.

QueuedSentViewedSignedDeclinedVoided / Expired

CRM

Customers & Lead Management

A built-in CRM layer — customer profiles with lifetime value tracking, automatic license extraction, Facebook lead pipeline, and investor inquiry management.

Customer management list with consent, bookings and total spent

Customer registry — email & SMS consent tracking, booking count, and lifetime spend per customer

License OCR & Storage

Driver license data extracted automatically from uploaded images and stored on the customer profile.

License number, state, expiration, DOB, full name
Admin correction override
Reused automatically across future bookings

Customer LTV Tracking

Know your most valuable customers — lifetime bookings and total spend tracked automatically.

Total booking count per customer
Lifetime spend (sum of completed bookings)
Stripe customer ID linkage
Email + SMS consent with IP and timestamp

Lead Pipeline

Manage inbound inquiries from first contact to converted booking.

Status: new → contacted → qualified → converted
Vehicle interest, delivery preference, needed-by date
Lead assignment to sales team members
Facebook Lead & Google Sheet automatic sync

Investor Inquiries

Capture and manage investors looking to place vehicles in your fleet.

Vehicle specs: type, model, year, mileage
Status: new → contacted → approved / declined
Assignment + notes for team follow-up

Lead pipeline — Facebook and Google Sheets sync

Lead pipeline — auto-synced from Facebook & Google Sheets, with status and vehicle interest tracking Investor inquiries — vehicle specs, approval workflow, and contact actions

Platform

Admin Dashboard

A unified operations center — manage fleet, bookings, staff, and configuration from the Command Center with role-based access controlling what each team member can see and do.

Super Admin Panel

Top-level controls for platform operators to manage all tenants from a single view.

Tenant CRUD: create, activate, deactivate
Super admin user elevation
Global API key management
Platform-wide feature flag rollout

Team & Role Management

Invite staff and control permissions with role-based access control.

Roles: owner, admin, staff
Multi-tenant user support
Default tenant assignment
User activation / deactivation

Feature Flags

Enable or disable platform capabilities per tenant — roll features out on your schedule.

Per-tenant feature enablement
Audit: enabled by user + timestamp
Keys: social_media, contracts, intake, and more
Enforced at the API layer — not just UI toggles

Tenant Settings

Key-value configuration store per tenant — change behavior without code deployments.

Arbitrary key-value configuration pairs
Description fields for team clarity
Updated timestamp tracking

Architecture

Multi-Tenancy & White-Label

Run multiple rental brands on one platform. Every tenant gets isolated data, branding, and configuration — sharing infrastructure, never data.

Complete Data Isolation by Architecture

Every database query is filtered by tenant_id at the CRUD layer. No tenant can ever access another tenant's vehicles, bookings, customers, or settings — enforced in code, not policy.

White-Label Branding

Each tenant operates a fully branded experience with their own domain, logo, and colors.

Custom logo upload
Primary brand color configuration
Custom domain assignment
Business name, address, and URL slug

Tenant Detection

The API identifies the tenant automatically from the request context.

Domain-based tenant resolution
X-Tenant-Slug header for public APIs
JWT-embedded tenant context
API-key-scoped tenant isolation

Per-Tenant Integrations

Each tenant configures their own gateways, e-signer, and email provider — encrypted and isolated.

AES-encrypted credential storage per tenant
Multiple integrations per service type
Per-integration activation / deactivation

Engagement

Communications & Notifications

Automated email and SMS triggered by booking events, outbound communication logging, and newsletter subscription management — all tenant-isolated.

Communications log — SMS and email messages

Communications log — all outbound SMS and email with type badge, recipient, message preview, status, and timestamp

Transactional Email & SMS

Automated messages triggered by booking events — booking confirmation, reminders, and admin notifications.

Booking confirmation to customer
New booking alert to admin
Status: pending → sent → failed → bounced
Consent verified before every send

Newsletter Subscriptions

Customers opt in to your newsletter directly from the booking flow or public site.

Email + SMS consent with IP and timestamps
Public subscription endpoint — no login required
Source tracking per subscription

Communications Log

Every outbound message logged and linked to booking and customer — full accountability.

Type: email, SMS, webhook
Recipient, subject, message preview
Sent-by user attribution + external provider ID

Marketing

Content Management & Blog

A built-in blog and FAQ engine — publish SEO-optimized content and manage customer FAQs without a separate CMS.

Blog management — posts with category, status, views and publish date

FAQ management — ordered questions with status controls

Blog manager — draft/published status, category, focus keyword, view counts FAQ manager — ordered questions (up to 10) with sort and toggle controls

Blog Management

Full blog CRUD with publish controls, SEO fields, categories, and view tracking.

Title, slug, excerpt, full content body
Featured image, category, tags array
Author assignment to team users
Meta title, description, focus keyword
Draft / published status with view count

FAQ Manager

Create and maintain an ordered FAQ list served publicly for your customers.

Question + answer storage
Sort order control (lower numbers first)
Active / inactive per entry
Public API — no login required to read

Marketing

Social Media Management

Generate and publish AI-composed Instagram posts from your vehicle gallery directly from the platform — with daily cap controls and full post history.

Social media — post history with status, AI image generation provider selection (Gemini or OpenAI), and one-click Instagram publishing

AI-Composed Posts

Generate captions and images for vehicle posts using Gemini or OpenAI — one click to publish.

Instagram publishing (extensible)
Image generated from vehicle gallery
Daily post cap per tenant
Gemini (fast/cheap) or OpenAI (higher fidelity)

Post History & Tracking

Track every post from queued to published with full history and error visibility.

Status: pending → completed / failed
External post ID + live URL
Success rate and monthly post count
Error message capture for failures

Developer

Public REST API

A fully documented REST API for connecting your frontend booking widget or custom integration. Vehicle and insurance endpoints are tenant-scoped via header. Booking endpoints require an API key.

Method	Endpoint	Auth	Description
GET	`/api/public/vehicles/`	X-Tenant-Slug	List all active vehicles
GET	`/api/public/vehicles/:slug`	X-Tenant-Slug	Get vehicle by slug
GET	`/api/public/vehicles/:id/blocked-dates`	X-Tenant-Slug	Blocked date ranges for availability calendar
GET	`/api/public/insurance-tiers/`	X-Tenant-Slug	List available insurance tiers
POST	`/api/public/discounts/validate`	X-Tenant-Slug	Validate and apply a discount code
POST	`/api/public/bookings/`	X-API-Key	Create a new booking from your frontend
GET	`/api/public/bookings/:id/status`	X-API-Key	Customer-facing booking status check
POST	`/api/public/bookings/subscribe`	X-API-Key	Newsletter subscription
GET	`/api/health`	Public	API health check

Interactive API Docs

OpenAPI / Swagger documentation available at /api/docs in non-production environments. Full request/response schemas with try-it-now support.

Security

Authentication & API Keys

Two authentication mechanisms — JWT sessions for your team, API keys for programmatic access. Keys are hashed at rest, role-scoped, and support expiration with last-used audit tracking.

JWT Session Auth

Seamless session management via NextAuth — no tokens to handle manually.

HttpOnly JWT cookie — XSS-resistant
Tenant + user context embedded in every request
Role validation middleware enforced at API layer

API Keys

Programmatic access keys for frontend integrations and server-to-server calls.

Full keys: user-owned, role-scoped, expirable
Public keys: frontend-safe, no expiry, tenant-scoped
Keys hashed at rest — never stored in plaintext
Last-used timestamp for audit

Request Security

Every request is fully scoped — no cross-tenant data leakage possible by design.

All queries filter by tenant_id at CRUD layer
Domain-based tenant resolution
AES-encrypted credential storage per tenant

Platform

Integrations & External Services

Connect the tools your business already uses — payment gateways, e-signing, email, AI, and social — each configured per tenant with encrypted credentials.

STR